Accounts Receivable, Payment and Deposit Processing
- Payments can now be reversed or voided.
- The Statement of Account now contains a listing of all open items that make up the AR balance for the account.
- It is now possible to view and reprint a Refund Receipt from the Customer Management screen.
- Mailing labels can now be printed for all customers who have an open AR balance (M-A-L). Labels can be printed for all customers with an AR balance or just for customers that receive statements. Labels can be printed to any printer and in any supported format.
- Wire Transfer (W) and Adjustment (A) have been added as a Deposit and Payment type.
- The ability to Void a Payment and mark it as due to Insufficient Funds (NSF) or Unavailable Funds (UAF) has been added to the AR Menu.
- A new report called the Collections Worksheet (M-A-F11) has been added to the AR Module. This report lists all customers with an AR balance along with the open invoices that make up the balance. This report has been designed to facilitate collections efforts and includes contact information for each customer listed.
- An electronic PDF copy of statements is now automatically generated during individual and batch statement runs. This allows the paper copy to be mailed to the customer while an identical electronic copy is stored in a folder called “Statements.” This folder organizes the statements in folders by the month and year of the statement end date (not the print date). Each PDF file will be created with the customer’s account number followed by a letter indicating a specific statement. This allows up to 26 statements to be stored for EACH customer for the same month and year. These PDF files can be deleted or archived to CD and deleted every few years depending on hard drive space.
- The function of Due On 10th terms has been changed so that the Due Date will always fall in the following month.
- If an Invoice Number followed by "IN" is entered into the Account field on the Payment Entry screens (B or M-A-F1) the customer will now be located by invoice number for payment entry.
- "Apply a Payment by Invoice #" (M-A-F2) has been added to the Accounts Receivable Menu. This option allows a payment to be applied to a customer’s account if only the invoice number is known. Input can be done by scanning the barcode on an invoice or by hand entering an invoice number.
- When payments are being applied the user is always prompted to use a credit card if the customer has one on file.
- The Customer Address and Invoice Number are now available when accepting credit card payments. There is a new Credit Card Payment screen that is used whenever a credit card is accepted as a form of payment. This screen displays the complete customer address and phone number along with the credit card details.
- It is now possible to see how unused credits were applied to a particular customer’s account. When in customer management, choose F5 to view the A/R history. Pressing <ENTER> or double-clicking while selecting an "unused credit" payment will prompt the user for a date to show how unused credit were applied from the desired date.
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